Google Docs can be described as the word processing part of Google’s office suite online. It’s a cost-free option for Microsoft Word. It’s also more feature-rich than you think.
We’ll provide answers to the most frequently asked questions regarding Google Docs.
What is Google Docs?
Google Docs is Google’s browser-based word processor. It lets you create, edit and share documents online or access them on any device that has an internet connection. There’s also a mobile app available for Android as well as iOS.
What sets Google Docs apart from its principal desktop rival, Microsoft Word, is the collaborative capabilities it offers. Google Docs was one of the first word processors to provide an online sharing feature for document editing.
Google makes it extremely simple for you to distribute documents over multiple platforms and collaborate on them in real-time in the browser window. Your collaborators don’t require an account with a Google account to access or modify the Google documents that you send them.
Additionally, Google Docs add-ons allow you to expand the capabilities and add features.
How to Use Google Docs?
We’ll teach you the fundamentals here. You can use Google Docs, similar to how you use Word documents. Make new files, use Google Docs templates, share documents with colleagues, and work in real-time.
How to Create a Google Doc
Google account. When you’re on Google Docs’ start page, you can either create a brand new document or pick an existing template. To create a brand first Google Doc, head to docs.google.com and sign in to the Google account.
It is also possible to go to File> New > Document or the File menu > New Template to accomplish the same thing inside an already existing Google Doc.
In the File menu, you can modify many aspects of the File, such as the document’s orientation.
What is the best way to Save a Google Doc?
With Google’s Online Office Suite, you don’t have to remember to save your document. Google automatically saves the paper on Google Drive. Therefore, you won’t see an option to save it.
In menu file menu from the File menu, you can create a copy, Email the document, or download the Google Doc. Google Doc.
How do I Download Google Docs?
Google keeps your documents on Google Drive. To download Google Docs Google Doc to your computer instead, click “File” and then download and select your preferred document format.
How to Email a Google Doc
If you’d like to get the document, you can do it directly within the document since you’d like to send it an email. Click the File menu, then Email. Send this file/Email collaborators to select the file format you wish to upload, then complete the usual email address details.
How do I make a Google Doc available for sharing?
Instead of emailing the document, we recommend that you share the document. This is because sharing lets everyone see and work on the exact copy of your document. This means you don’t risk duplicate copies or conflicts with your work. In addition, the person who is receiving the document doesn’t require an account on Google account to access or modify the document.
To share the contents of a Google Doc from within the document, click the share button on the upper right. There are a variety of options to choose from:
You can input the email address or name of the person you want to send the email address to. Be aware that the default access level when using this approach will be an editor. Select the pen icon to the right to change its status to viewer or Commenter.
Instead of sharing your document only with a select group of people, you can share it with groups by sharing using a link through the Link menu. By default, the confidential Google Docs will be shared with everyone.
When your Google account is part of an organization, it is shared with that organization. Click to change the settings or Share using. To alter the settings and grant users with Viewer, Commenter, and Editor rights.
Once you’re done, click the copy link in the lower right. It will copy the link to the clipboard.
Suppose you’d like to make copies of the Google Doc with multiple collaborators. Still, it isn’t your intention for them to edit that original version. In that case, you could use this trick to create copies to avoid a lot of work.
How do you track changes in Google Docs?
Suppose you are constantly making modifications on Google Docs or once you have shared it with other people. In that case, it is essential to keep track of any changes.
Version History
Google Docs does this automatically by keeping track of the history of your document’s version. Click on the File menu, then Version History, and Check the history of versions to open an option that lists all the modifications Google has observed for your document.
It will show the changes made, who was responsible for these changes, and their reasons. They’re listed in the document.
You may also label your current version to make it easy to revert any of the made changes. Go on to “File > Version History” > “Name the current version. Enter the name you want to use, then select save.
If you prefer, visit the menu for version history and then click on the date or the name of a version to change the name. In the menu for version history, you can set a preference to only show versions with words (see image above).
The version history feature is the simplest way to track changes. You can restore documents’ versions by choosing and pressing the “Restore This Version” Restore this Version button. However, you can’t accept or reject the individual changes in every version. If this is the feature you want, you’ll need to select another option, such as modes.
Suggestion Mode
Google Docs supports three different modes: Editing, Suggesting, and viewing. Editing mode is by default. To switch to another model, click view > mode or click the pen icon at the upper right corner of the Tools menu. To make specific changes, use the suggestion tool.
If you make changes using the suggestion mode, you’ll be able to see an annotation on the right of the document. You’ll have the option of accepting or declining the suggestion. You can also compose an answer to every modification.
Any changes made in this way are recorded individually in the document’s version’s history. This means that you have the option of reviewing and then restoring the changes you rejected; however, you’ll need to fix that particular version of the document. That means that you’d lose any subsequent modifications.
Tip To oblige your collaborators to utilize the suggestion mode, you can set their access to ensure that they can comment when sharing the document.
Modify Google Docs Offline
If you want to edit Google Docs offline, you need to satisfy some basic requirements. First, you must be connected to the internet while creating offline access. Also, you must use Google Chrome outside of incognito mode. Install and activate to enable the Google Docs Offline Chrome extension and have enough space to store your documents on your computer.
After that, go for docs.google.com, click the hamburger menu on the top lefthand corner, click Settings and ensure that the slider on the right side of Offline is on On. Off position (see the image below).).
The document you work on will be available offline on your PC, at the very least, for a short period. The cloud icon beside the document’s name tells you if the document is offline.
If your internet connection is down and you’re unable to connect, you’ll see a crossed-out cloud with the text “Working offline.” Any modifications you make will be saved when you reconnect via the web.
If you have Google Docs Offline installed, you can browse the complete list of documents at docs.google.com, even offline. Select the three dots menu to select the Offline access option. Every document that is available offline will have a checkmark icon.
This Google Docs Offline extension also stores every document that you open. In the event of a loss of internet connectivity, you’ll be able to access documents that aren’t explicitly accessible offline.
If you do, you’ll be able to permanently allow the document to be accessible offline, even when it’s not accessible online. In the meantime, documents that are not stored and unavailable offline will appear dull.
For backup and synchronization of Google Docs files to your device or computer, You can also utilize this Google Drive Backup and Sync tool.
Google Docs, Now Under Your Control
The basics are now in place of using Google Docs. It’s now time to find creative ways to make stunning Google documents. Then, you can explore options relevant to documents used in business and voice typing on Google Docs.